Human Resources
A complete, password-protected HR file system — manage employee demographics, documents, employment history, certifications, policy acknowledgments, and journal notes in one secure place. Every file access and change is logged in a full audit trail, so your HR records are always accurate and defensible.
Features
- ✓ Password-protected HR files — 15-minute session locks with auto-blur and re-authentication
- ✓ Full demographics — personal info, hire date, department, pay rate, pay frequency, and exempt status
- ✓ Masked SSN storage — full SSN with show/hide toggle that auto-masks after 5 seconds
- ✓ Employment actions log — hire, promotion, demotion, pay change, disciplinary, termination with color coding
- ✓ Document uploads — W-4, I-9, offer letters, performance reviews, and more with type tagging
- ✓ Journal entries — notes, write-ups, reviews, incidents with searchable timeline
- ✓ Certification tracking — linked from the Compliance module, visible per employee
- ✓ Policy acknowledgment status — see which policies each employee has or hasn't signed
- ✓ Expense report approver routing — assign approvers per employee or by department head
- ✓ Complete audit trail — every view, edit, and upload is logged with user, timestamp, and field-level changes
What sets it apart
Session-based security, not just login
Opening an HR file requires your password even if you're already logged in. Sessions expire after 15 minutes and the screen blurs — protecting sensitive data even on unattended desks.
Field-level change history
The audit trail doesn't just say "record updated" — it shows the before and after value for every changed field, so you always know exactly what was modified and by whom.
Color-coded employment lifecycle
Employment actions — hires, promotions, pay changes, disciplinary entries, terminations — are color-coded and dated in a scrollable timeline for instant review.
Connected to the rest of the portal
HR links to timeclock, expense reports, certifications, and policy acknowledgments — one employee record feeds the whole system without re-entering data.
Interested in this module?
Every module can be customized to match your exact workflow. Let's talk about what you need.
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